Board Meetings and Calendar, 2015 - Present

Last collate_minutes.rb run: 2026-10-29 00:10. The data is extracted from a list of minutes which have been approved by the Board.

Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting. ASF Members may have access to a private draft of these still-unapproved minutes.

WARNING: these pages may omit some original contents of the minutes.
This is due to changes in the layout of the source minutes over the years. Fixes are being worked on.

Executive Officer Reports

• Board Chair
• Executive Vice President
• President
• Secretary
• Treasurer
• Vice Chair

Additional Officer Reports

• Audit
• Brand Management
• Conference Planning
• Data Privacy
• Diversity and Inclusion
• ECMA Relations
• Executive Assistant
• Finance
• Fundraising
• Infrastructure
• Jakarta EE Relations
• JCP
• Legal Affairs
• Marketing and Publicity
• Public Affairs
• Security Team
• Tooling
• Travel Assistance
• W3C Relations

Committee Reports

Abdera	Community Development	Griffin	Lucene	Polaris	Subversion
Accumulo	Continuum	Groovy	Lucene.Net	Polygene	Superset
ACE	Cordova	Guacamole	Lucy	Pony Mail	Synapse
ActiveMQ	CouchDB	Gump	MADlib	Portable Runtime (APR)	Syncope
AGE	Creadur	Hadoop	Magpie	Portals	SystemDS
Airavata	Crunch	Hama	Mahout	PredictionIO	Tajo
Airflow	cTAKES	Harmony	ManifoldCF	Public Relations	Tapestry
Allura	Curator	HAWQ	Marmotta	Pulsar	Tcl
Ambari	CXF	HBase	Maven	Qpid	Teaclave
Answer	Daffodil	Helix	Mesos	Quetzalcoatl	Tez
Ant	DataFu	HertzBeat	MetaModel	Ranger	Thrift
Any23	DataFusion	Hive	Metro	Ratis	Tika
Apex	DataSketches	HiveMind	Metron	Rave	Tiles
APISIX	DB	Hop	MINA	REEF	TinkerPop
Archiva	Deltacloud	HTTP Server	Mnemonic	ResilientDB	Tomcat
Aries	DeltaSpike	HttpComponents	MRUnit	River	TomEE
Arrow	DeviceMap	Hudi	MXNet	RocketMQ	Traffic Control
Artemis	DevLake	HugeGraph	MyFaces	Roller	Traffic Server
AsterixDB	DirectMemory	iBATIS	Mynewt	Royale	Trafodion
Atlas	Directory	Iceberg	NetBeans	Rya	Training
Attic	DolphinScheduler	Iggy	NiFi	Samza	TsFile
Auron	Doris	Ignite	Nutch	Santuario	Turbine
Aurora	DRAT	Impala	NuttX	SDAP	Tuscany
Avalon	Drill	Incubator	ODE	SeaTunnel	TVM
Avro	Druid	InLong	OFBiz	Sedona	Twill
Axis	Dubbo	IoTDB	Olingo	Sentry	UIMA
Bahir	Eagle	Jackrabbit	Oltu	Serf	Uniffle
Beam	ECharts	Jakarta	Onami	ServiceComb	Unomi
Beehive	Empire-db	JAMES	OODT	ServiceMix	Usergrid
Bigtop	ESME	jclouds	Oozie	Shale	VCL
Bloodhound	Etch	Jena	Open Climate Workbench	ShardingSphere	Velocity
BookKeeper	EventMesh	JMeter	OpenDAL	ShenYu	VXQuery
Brooklyn	Excalibur	Johnzon	OpenJPA	Shindig	Wayang
bRPC	Falcon	Joshua	OpenMeetings	Shiro	Web Services
Buildr	Felix	JSPWiki	OpenNLP	SINGA	Whimsy
BuildStream	Fineract	jUDDI	OpenOffice	SIS	Whirr
BVal	Flagon	Juneau	OpenWebBeans	SkyWalking	Wicket
C++ Standard Library	Flex	Kafka	OpenWhisk	Sling	Wink
Calcite	Flink	Karaf	ORC	Solr	Wookie
Camel	Flume	Kibble	Ozone	Sourcelume	Xalan
CarbonData	Fluo	Knox	Paimon	SpamAssassin	Xerces
Cassandra	Fluss	Kudu	Parquet	Spark	XML
Causeway	Forrest	Kvrocks	PDFBox	Sqoop	XML Graphics
Cayenne	Fory	Kylin	Pekko	Stanbol	XMLBeans
Celeborn	FreeMarker	Kyuubi	Perl	STeVe	Yetus
Celix	Geode	Labs	Petri	Storm	YuniKorn
Chemistry	Geronimo	Lens	Phoenix	StormCrawler	Zeppelin
Chukwa	Giraph	Lenya	PHP	Stratos	ZooKeeper
Clerezza	Gluten	Libcloud	Pig	StreamPark
Click	Gobblin	Linkis	Pinot	StreamPipes
CloudStack	Gora	Livy	Pivot	Streams
Cocoon	Grails	Logging Services	PLC4X	Struts
Commons	Gravitino	Logo Development	POI	Submarine

Podling Reports

Agila	Composer	HCatalog	log4net	OzHera	Taverna
ALOIS	Concerted	Heraldry	Log4php	PageSpeed	Tephra
AltRMI	Corinthia	Hermes	Lokahi	Pegasus	Texera
Amaterasu	Cotton	Heron	Lucene4c	PhotArk	Tobago
Amoro	Crail	HISE	Marvin-AI	Pirk	Toree
Annotator	DataLab	Hivemall	Milagro	PouchDB	TripleSoup
Apollo	Depot	HoraeDB	mod_ftp	Provisionr	TSIK
AriaTosca	Derby	HORN	MRQL	Quickstep	Tuweni
AWF	DistributedLog	HTrace	Muse	RAT	WADI
Axion	Droids	HTTPD-CLI	Myriad	RCF	Warble
Baremaps	EasyAnt	Hunter	Nemo	Ripple	Wave
BatchEE	Edgent	Imperius	NLPCraft	S2Graph	Weex
BifroMQ	Fesod	iota	NMaven	S4	Woden
BlueMarlin	FtpServer	Ivy	NPanday	SAMOA	WS sponsored
BlueSky	Fury	JDO	Nuvem	Sanselan	WSRP4J
Blur	Geaflow	JuiCE	ODF Toolkit	Seata	XAP
brpc	GeaFlow	Kabuki	OGNL	Sirona	XTable
Burr	Gearpump	Kalumet	Olio	Slider	Yoko
Caldera	Gossip	Kato	Omid	SocialSite	Zeta Components
Casbin	Graffito	KIE	OpenAz	Spot	Zipkin
Climate Model Diagnostic Analyzer	GraphAr	Kitty	OpenServerless	Stonehenge
Cloudberry	Hadoop Development Tools	Liminal	Ossie	Tamaya
CommonsRDF	Hamilton	log4cxx2	Otava	Tashi

Repeating Special Orders

• Alleged JBoss IP Infringement
• Appoint a new Director to fill Roy's vacated position
• Appoint Executive Officers
• Appoint Vice President, Legal Affairs
• Budget
• Bylaws
• Change the Jakarta EE Relations VP
• Chief Media Officer
• Consent Agenda
• Create the Responsible AI Executive Committee
• Decision Regarding 401k Matching and Profit Sharing
• Establish Position of VP, Sponsor Relations
• Fill Vacancy in Board of Directors
• General Deposit Resolution
• Investment Policy Statement
• PMC Membership Change Process
• Proposal from ZOT Group for continuing media management services
• Secretarial Assistant
• Set Date for Members Meeting
• Standardise privacy policy for foundation websites
• Written Consent of the Directors of The ASF to action without meeting

Other Attachments, Special Orders, and Discussions

• 5 Year Strategic Plan for the Apache Software Foundation
• 5-Year Strategic Plan for the Apache Software Foundation
• ASF Board Charter
• ASF Director and Corporate Officer Code of Conduct
• ASF practices in the context of tooling landscape developments
• Accept Offer from OSI to become Affiliate
• Add Assistant Treasurers as Bank Signatories
• Add security to board reports?
• Address board-level public communications
• Adopt a COI policy
• Agenda
• Apache OpenOffice podling needs some guidance
• Apache Project Leadership
• Apache in 5 years
• ApacheCon
• Appoint Assistant V.P. Legal Affairs
• Appoint Assistant VP Legal Affairs
• Appoint Board Chair And Vice Chair
• Appoint Matt Sicker to the position of Assistant Secretary
• Appoint Myrle Krantz (myrle) to the position of Assistant Treasurer
• Appoint Phil Steitz to the position of Assistant Treasurer
• Appoint a new Director to fill the empty board seat
• Appoint new EVP
• Appoint other executive officer replacements as needed
• Appoint the Vice President, Diversity and Inclusion
• Appointing a Vice Chairman
• Appropriate use of theapacheway.com
• Assigning committers@ and www.apache.org to Marketing and Publicity
• Audit plans? Or plan for a plan?
• BXA guidelines
• Backlog of legal issues
• Bill Payment Processing
• Bitergia contract for D&I projects: Survey Design + Contributor Experience Research
• Block the use of unauthorized third party services on ASF websites?
• Board Charter
• Board F2F Agenda Planning
• Board List Communications
• Board Votes And Consensus
• Board agenda review comments
• Board expectations of PMCs managing their own brands and marks.
• Board face to face evaluation
• Board meeting in May
• Brand Management Policy
• Bylaws 4.5: Reinstatement of Membership of Emeritus Members
• Call for Special Meeting
• Call-in number changes
• Change Infrastructure distribution policy to refer to all platforms
• Change Officers to Serve at the Direction of the President
• Change Secretary
• Change the Apache Age Project Chair
• Change the Apache Open Climate Workbench (OCW) Project Chair
• Change the Logo Development Committee Chair
• Change the corporate logo
• Clarification on open board mailing list and archives
• Code of Conduct
• ComDev supports formation of D&I committee
• Confirming that the current stance on @author tags as
• Conflict of Interest Affirmations
• Conflict of Interest Policy Ratification
• Consider creating board-pmcs@ list
• Convenience Binaries
• Convention of semantics of Board votes
• Copyright notices
• Copyright notices on imported files
• Corporate CLAs
• Correct factual error in 2003_11_16 board minutes
• Courier Service
• Create members-announce
• Create members-notify
• Creation of Administrative Search Committee
• Define organizational ownership of trademark policy.
• Delegate for Project VP
• Derby code drop
• Discuss Date and Location for Board Face to Face Meeting
• Discuss director thoughts on when & how the ASF should take public
• Discuss executive summary in board reports (unless already
• Discuss in-kind provided infra services
• Discuss legal preparation for registration of Apache mark
• Discuss list subscription tools
• Discussion of having the ASF create a replacement for the JCP.
• Discussion: Best Practices?
• Discussion: CLA update?
• Discussion: Gluecode
• Discussion: JBoss response
• Discussion: Ken Coar's request to use the Apache trademarks
• Discussion: PR/Marketing
• Discussion: Policy for Third-Party Code in Apache Releases
• Discussion: audit stuff
• Dissolution of VP, Conference Planning Role and Transfer of Responsibilities to VP, Marketing & Publicity
• Dissolve Legal Affairs as a Board Committee
• Dissolve the Apache Security Team as a Board Committee
• Distribution of third-party software from ASF infrastructure
• Documentation
• Engage in a relationship with Cooley
• Establish Foundation Code of Conduct
• Establish Infrastructure Administrator as an Officer
• Establish Position of Assistant VP, Legal Affairs
• Establish Position of Assistant VP, Marketing and Publicity
• Establish Position of VP, Data Privacy
• Establish Position of VP, Finance
• Establish Position of VP, Public Policy
• Establish Position of VP, Tooling
• Establish VP, Security as an Officer
• Establish position of VP, ECMA Relations
• Establish the Apache Director and Corporate Officer Code of Conduct
• Establish the Apache Sunny Project
• Establish the Apache Testing Project
• Establish the Apache the Apache Diversity and Inclusion Committee
• Establish the Office of Vice President, Responsible AI
• Establish the Position of VP, Sponsor Relations
• Establishing a PMC for a federated identity project
• Executive Director (ED)
• Executive Officer Nominations
• Executive VP responsibilities
• Expectations of committers dealing with contributions
• F2F Agenda
• F2F logistics in VA
• Fair Use of Java Specifications from Sun.
• Five Year Strategic Plan
• Follow up plans
• Fundraising Strategy And Future Needs
• Fundraising plans
• Governmental Affairs
• Graduate Apache SeaTunnel (incubating) as a TLP
• HALO Worldwide Contract Renewal
• Hire a sysadmin
• IPMC members removal
• Improving ASF Members and Board communications
• Incubator DISCLAIMER-WIP
• Informal discussion of priorities
• Infra
• Infrastructure search committee candidate funding
• Introductions
• Invitation for ASF to join OSI as Affiliate
• Invitation to join the Jakarta EE Working Group as a Guest Member
• Invite committers to a research survey on our Incubator?
• J2SE Project
• Java 7 vote responses
• Java-related issue (Sam)
• JavaWorld awards
• Ken requested that the ASF investigate the procedure in having the ASF formally accept PHP and mod_perl as Foundation projects
• LGPL: next steps
• Location Details
• Long Running Topics of Board Interest
• Loomio Pilot
• MFA
• Managing growth
• Maven trademark issues
• Merge Apache Flume into the Logging Services Project
• Merge Apache Fluo into the Accumulo Project
• Minor clarification to mission statement
• Mnemonic is rebooting
• Monthly Board Meeting
• More rigorous application of CLA
• Motion for Licensing for a Closely Related Company
• Move the time slot for the board meetings, either just for the Sept
• Naming Noirin Plunkett as Assistant Treasurer.
• Needs, outlook, and plans for legal resources in general.
• New VP Data Privacy to serve at the direction of the President
• Normalisation of document location
• OSI Affiliate
• Open Forum Europe
• Outsource bookkeeping
• Paid support for other areas and impact on fundraising
• Patent FAQ
• Patent clause FAQ
• Plan for creating an annual report for fy1999
• Policies for Foundation internal venues
• President and EVP Discussion on Operations
• Process for restoring emeritus members
• Project Reporting Improvement Pilots
• Project Support
• Project web site checks failing
• Propose ApacheCon EU 2019 for October 22-24 in Berlin produced by NewThinking
• Public Policy
• Public Policy Position
• Public statement about Harmony
• Public statement about Oracle's decision on the TCK's FOU
• Publicize board-sanctioned list of services available to projects
• Publishing of vote records
• Ratify /board/policies page
• Reboot the Apache MADlib Project PMC
• Rebranding
• Recent Resignations
• Regulatory Developments
• Remove Joe Schaefer from HTTP Server PMC
• Remove Marko Rodriguez from TinkerPop PMC
• Rename pmc lists to private
• Report about Logo discussions
• Reporting
• Reqsign
• Request from IBM to make a BSF project within Jakarta
• Responsible AI
• Responsible AI Initiative
• Retain counsel to review our 501(c)3 legal status
• Returning the J2EE TCK due to NOTICE issues
• Review /board/policies page for use
• Review Apache Project Branding Guidelines
• Review F2F outcomes and recommendations
• Review expense accounting categories
• Revisit officer appointments
• Revoke Tetsuya Kitahata's Access and Privileges
• Revoke an ASF Member's Access and Privileges
• Role of infrastructure
• Roy T. Fielding resignation from Board of Directors
• Schedule for regular meetings
• Scheduling of officer appointments
• Second Assistant Treasurer Proposal
• Second members meeting in 2022
• Select a replacement for VP, Legal
• Set Time and Place of next board meeting in Atlanta.
• Set deadline for receipt of OSI Affiliate Agreement.
• Should we join Eclipse Foundation as an Associate Member?
• Simplifying key mailing list moderation
• Software Foundation Code of Conduct
• Soliciting strategic officer feedback
• Sponsorship of ASF Hackathon Europe 2008
• Statement of Expectation of Conduct of Board Members
• Status of Infrastructure Lead
• Status of TCK J2EE license
• Status of formal response to JBoss
• Status of proposed CLAs
• Supplemental report about the Logo process
• Supporting commentary for creating Apache JAMES
• Synchronous meeting to kick off 5-year plan refresh
• Terminate office of VP, Jakarta EE Relations
• The Board's 2018 vision statement
• The Maven Foundation
• Trademark attributions on web pages
• Trademark management status briefing VP, Brand Management
• Treasurer and Assistant Treasurer Appointments
• Update the Legal Affairs PMC Based on Opt-In Request
• Use of the Board communications channels
• Verify Daniel's payments are setup correctly for Nov 1
• Vice Chairman role
• What is the scope of applicability for our Code of Conduct?
• What to do with the Pineapple fund?
• When to schedule next board meeting. Is Sept 19th too soon?
• [Executive Session] Appoint Board Chair and Vice Chair
• [Executive Session] Appoint Executive Vice President
• [Executive Session] Fundraising
• www.eclipselabs.org is neat. can we get one?

Other Agenda Items

• Action Items
• Adopting a well-known COI policy
• Announcements
• Appoint Assistant Treasurer
• Appoint Board Chair and Vice Chair
• Board Calendar
• Conferences and ConCom
• Discussion Items
• Discussion of a name change
• Do we need an officer for Jakarta EE?
• Election of Board Chair and Vice Chair
• Executive Officer Appointments
• Executive Session
• New Business
• Officer Positions
• Regular Meeting Schedule
• Schedule the annual members meeting
• Unfinished Business
• Visibility of CLAs
• VP Data Privacy