Board Meetings and Calendar, 2015 - Present

Last collate_minutes.rb run: 2026-09-18 21:10. The data is extracted from a list of minutes which have been approved by the Board.

Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting. ASF Members may have access to a private draft of these still-unapproved minutes.

WARNING: these pages may omit some original contents of the minutes.
This is due to changes in the layout of the source minutes over the years. Fixes are being worked on.

Executive Officer Reports

• Board Chair
• Executive Vice President
• President
• Secretary
• Treasurer
• Vice Chair

Additional Officer Reports

• Audit
• Brand Management
• Conference Planning
• Data Privacy
• Diversity and Inclusion
• ECMA Relations
• Executive Assistant
• Finance
• Fundraising
• Infrastructure
• Jakarta EE Relations
• JCP
• Legal Affairs
• Marketing and Publicity
• Public Affairs
• Security Team
• Tooling
• Travel Assistance
• W3C Relations

Committee Reports

Abdera	Community Development	Gravitino	Logging Services	Pivot	Streams
Accumulo	Continuum	Griffin	Logo Development	PLC4X	Struts
ACE	Cordova	Groovy	Lucene	POI	Submarine
ActiveMQ	CouchDB	Guacamole	Lucene.Net	Polaris	Subversion
AGE	Creadur	Gump	Lucy	Polygene	Superset
Airavata	Crunch	Hadoop	MADlib	Pony Mail	Synapse
Airflow	cTAKES	Hama	Magpie	Portable Runtime (APR)	Syncope
Allura	Curator	Harmony	Mahout	Portals	SystemDS
Ambari	CXF	HAWQ	ManifoldCF	PredictionIO	Tajo
Answer	Daffodil	HBase	Marmotta	Public Relations	Tapestry
Ant	DataFu	Helix	Maven	Pulsar	Tcl
Any23	DataFusion	HertzBeat	Mesos	Qpid	Teaclave
Apex	DataSketches	Hive	MetaModel	Quetzalcoatl	Tez
APISIX	DB	HiveMind	Metro	Ranger	Thrift
Archiva	Deltacloud	Hop	Metron	Ratis	Tika
Aries	DeltaSpike	HTTP Server	MINA	Rave	Tiles
Arrow	DeviceMap	HttpComponents	Mnemonic	REEF	TinkerPop
Artemis	DevLake	Hudi	MRUnit	River	Tomcat
AsterixDB	DirectMemory	HugeGraph	MXNet	RocketMQ	TomEE
Atlas	Directory	iBATIS	MyFaces	Roller	Traffic Control
Attic	DolphinScheduler	Iceberg	Mynewt	Royale	Traffic Server
Aurora	Doris	Iggy	NetBeans	Rya	Trafodion
Avalon	DRAT	Ignite	NiFi	Samza	Training
Avro	Drill	Impala	Nutch	Santuario	TsFile
Axis	Druid	Incubator	NuttX	SDAP	Turbine
Bahir	Dubbo	InLong	ODE	SeaTunnel	Tuscany
Beam	Eagle	IoTDB	OFBiz	Sedona	TVM
Beehive	ECharts	Jackrabbit	Olingo	Sentry	Twill
Bigtop	Empire-db	Jakarta	Oltu	Serf	UIMA
Bloodhound	ESME	JAMES	Onami	ServiceComb	Uniffle
BookKeeper	Etch	jclouds	OODT	ServiceMix	Unomi
Brooklyn	EventMesh	Jena	Oozie	Shale	Usergrid
bRPC	Excalibur	JMeter	Open Climate Workbench	ShardingSphere	VCL
Buildr	Falcon	Johnzon	OpenDAL	ShenYu	Velocity
BuildStream	Felix	Joshua	OpenJPA	Shindig	VXQuery
BVal	Fineract	JSPWiki	OpenMeetings	Shiro	Wayang
C++ Standard Library	Flagon	jUDDI	OpenNLP	SINGA	Web Services
Calcite	Flex	Juneau	OpenOffice	SIS	Whimsy
Camel	Flink	Kafka	OpenWebBeans	SkyWalking	Whirr
CarbonData	Flume	Karaf	OpenWhisk	Sling	Wicket
Cassandra	Fluo	Kibble	ORC	Solr	Wink
Causeway	Fluss	Knox	Ozone	Sourcelume	Wookie
Cayenne	Forrest	Kudu	Paimon	SpamAssassin	Xalan
Celeborn	Fory	Kvrocks	Parquet	Spark	Xerces
Celix	FreeMarker	Kylin	PDFBox	Sqoop	XML
Chemistry	Geode	Kyuubi	Pekko	Stanbol	XML Graphics
Chukwa	Geronimo	Labs	Perl	STeVe	XMLBeans
Clerezza	Giraph	Lens	Petri	Storm	Yetus
Click	Gluten	Lenya	Phoenix	StormCrawler	YuniKorn
CloudStack	Gobblin	Libcloud	PHP	Stratos	Zeppelin
Cocoon	Gora	Linkis	Pig	StreamPark	ZooKeeper
Commons	Grails	Livy	Pinot	StreamPipes

Podling Reports

Agila	CommonsRDF	Hamilton	log4cxx2	Otava	Tamaya
ALOIS	Composer	HCatalog	log4net	OzHera	Tashi
AltRMI	Concerted	Heraldry	Log4php	PageSpeed	Taverna
Amaterasu	Corinthia	Hermes	Lokahi	Pegasus	Tephra
Amoro	Cotton	Heron	Lucene4c	PhotArk	Texera
Annotator	Crail	HISE	Marvin-AI	Pirk	Tobago
Apollo	DataLab	Hivemall	Milagro	PouchDB	Toree
AriaTosca	Depot	HoraeDB	mod_ftp	Provisionr	TripleSoup
Auron	Derby	HORN	MRQL	Quickstep	TSIK
AWF	DistributedLog	HTrace	Muse	RAT	Tuweni
Axion	Droids	HTTPD-CLI	Myriad	RCF	WADI
Baremaps	EasyAnt	Hunter	Nemo	ResilientDB	Warble
BatchEE	Edgent	Imperius	NLPCraft	Ripple	Wave
BifroMQ	Fesod	iota	NMaven	S2Graph	Weex
BlueMarlin	FtpServer	Ivy	NPanday	S4	Woden
BlueSky	Fury	JDO	Nuvem	SAMOA	WS sponsored
Blur	Geaflow	JuiCE	ODF Toolkit	Sanselan	WSRP4J
brpc	GeaFlow	Kabuki	OGNL	Seata	XAP
Burr	Gearpump	Kalumet	Olio	Sirona	XTable
Caldera	Gossip	Kato	Omid	Slider	Yoko
Casbin	Graffito	KIE	OpenAz	SocialSite	Zeta Components
Climate Model Diagnostic Analyzer	GraphAr	Kitty	OpenServerless	Spot	Zipkin
Cloudberry	Hadoop Development Tools	Liminal	Ossie	Stonehenge

Repeating Special Orders

• Alleged JBoss IP Infringement
• Appoint a new Director to fill Roy's vacated position
• Appoint Executive Officers
• Appoint Vice President, Legal Affairs
• Budget
• Bylaws
• Change the Jakarta EE Relations VP
• Chief Media Officer
• Consent Agenda
• Decision Regarding 401k Matching and Profit Sharing
• Establish Position of VP, Sponsor Relations
• Fill Vacancy in Board of Directors
• General Deposit Resolution
• Investment Policy Statement
• PMC Membership Change Process
• Proposal from ZOT Group for continuing media management services
• Secretarial Assistant
• Set Date for Members Meeting
• Standardise privacy policy for foundation websites
• Written Consent of the Directors of The ASF to action without meeting

Other Attachments, Special Orders, and Discussions

• 5 Year Strategic Plan for the Apache Software Foundation
• 5-Year Strategic Plan for the Apache Software Foundation
• ASF Board Charter
• ASF Director and Corporate Officer Code of Conduct
• ASF practices in the context of tooling landscape developments
• Accept Offer from OSI to become Affiliate
• Add Assistant Treasurers as Bank Signatories
• Add security to board reports?
• Address board-level public communications
• Adopt a COI policy
• Agenda
• Apache OpenOffice podling needs some guidance
• Apache Project Leadership
• Apache in 5 years
• ApacheCon
• Appoint Assistant V.P. Legal Affairs
• Appoint Assistant VP Legal Affairs
• Appoint Board Chair And Vice Chair
• Appoint Matt Sicker to the position of Assistant Secretary
• Appoint Myrle Krantz (myrle) to the position of Assistant Treasurer
• Appoint Phil Steitz to the position of Assistant Treasurer
• Appoint a new Director to fill the empty board seat
• Appoint new EVP
• Appoint other executive officer replacements as needed
• Appoint the Vice President, Diversity and Inclusion
• Appointing a Vice Chairman
• Appropriate use of theapacheway.com
• Assigning committers@ and www.apache.org to Marketing and Publicity
• Audit plans? Or plan for a plan?
• BXA guidelines
• Backlog of legal issues
• Bill Payment Processing
• Bitergia contract for D&I projects: Survey Design + Contributor Experience Research
• Block the use of unauthorized third party services on ASF websites?
• Board Charter
• Board F2F Agenda Planning
• Board List Communications
• Board Votes And Consensus
• Board agenda review comments
• Board expectations of PMCs managing their own brands and marks.
• Board face to face evaluation
• Board meeting in May
• Brand Management Policy
• Bylaws 4.5: Reinstatement of Membership of Emeritus Members
• Call for Special Meeting
• Call-in number changes
• Change Infrastructure distribution policy to refer to all platforms
• Change Officers to Serve at the Direction of the President
• Change Secretary
• Change the Apache Age Project Chair
• Change the Apache Open Climate Workbench (OCW) Project Chair
• Change the Logo Development Committee Chair
• Change the corporate logo
• Clarification on open board mailing list and archives
• Code of Conduct
• ComDev supports formation of D&I committee
• Confirming that the current stance on @author tags as
• Conflict of Interest Affirmations
• Conflict of Interest Policy Ratification
• Consider creating board-pmcs@ list
• Convenience Binaries
• Convention of semantics of Board votes
• Copyright notices
• Copyright notices on imported files
• Corporate CLAs
• Correct factual error in 2003_11_16 board minutes
• Courier Service
• Create members-announce
• Create members-notify
• Create the Responsible AI Executive Committee
• Creation of Administrative Search Committee
• Define organizational ownership of trademark policy.
• Delegate for Project VP
• Derby code drop
• Discuss Date and Location for Board Face to Face Meeting
• Discuss director thoughts on when & how the ASF should take public
• Discuss executive summary in board reports (unless already
• Discuss in-kind provided infra services
• Discuss legal preparation for registration of Apache mark
• Discuss list subscription tools
• Discussion of having the ASF create a replacement for the JCP.
• Discussion: Best Practices?
• Discussion: CLA update?
• Discussion: Gluecode
• Discussion: JBoss response
• Discussion: Ken Coar's request to use the Apache trademarks
• Discussion: PR/Marketing
• Discussion: Policy for Third-Party Code in Apache Releases
• Discussion: audit stuff
• Dissolution of VP, Conference Planning Role and Transfer of Responsibilities to VP, Marketing & Publicity
• Dissolve Legal Affairs as a Board Committee
• Dissolve the Apache Security Team as a Board Committee
• Distribution of third-party software from ASF infrastructure
• Documentation
• Engage in a relationship with Cooley
• Establish Foundation Code of Conduct
• Establish Infrastructure Administrator as an Officer
• Establish Position of Assistant VP, Legal Affairs
• Establish Position of Assistant VP, Marketing and Publicity
• Establish Position of VP, Data Privacy
• Establish Position of VP, Finance
• Establish Position of VP, Public Policy
• Establish Position of VP, Tooling
• Establish VP, Security as an Officer
• Establish position of VP, ECMA Relations
• Establish the Apache Director and Corporate Officer Code of Conduct
• Establish the Apache Sunny Project
• Establish the Apache Testing Project
• Establish the Apache the Apache Diversity and Inclusion Committee
• Establish the Office of Vice President, Responsible AI
• Establish the Position of VP, Sponsor Relations
• Establishing a PMC for a federated identity project
• Executive Director (ED)
• Executive Officer Nominations
• Executive VP responsibilities
• Expectations of committers dealing with contributions
• F2F Agenda
• F2F logistics in VA
• Fair Use of Java Specifications from Sun.
• Five Year Strategic Plan
• Follow up plans
• Fundraising Strategy And Future Needs
• Fundraising plans
• Governmental Affairs
• Graduate Apache SeaTunnel (incubating) as a TLP
• HALO Worldwide Contract Renewal
• Hire a sysadmin
• IPMC members removal
• Improving ASF Members and Board communications
• Incubator DISCLAIMER-WIP
• Informal discussion of priorities
• Infra
• Infrastructure search committee candidate funding
• Introductions
• Invitation for ASF to join OSI as Affiliate
• Invitation to join the Jakarta EE Working Group as a Guest Member
• Invite committers to a research survey on our Incubator?
• J2SE Project
• Java 7 vote responses
• Java-related issue (Sam)
• JavaWorld awards
• Ken requested that the ASF investigate the procedure in having the ASF formally accept PHP and mod_perl as Foundation projects
• LGPL: next steps
• Location Details
• Long Running Topics of Board Interest
• Loomio Pilot
• MFA
• Managing growth
• Maven trademark issues
• Merge Apache Flume into the Logging Services Project
• Merge Apache Fluo into the Accumulo Project
• Minor clarification to mission statement
• Mnemonic is rebooting
• Monthly Board Meeting
• More rigorous application of CLA
• Motion for Licensing for a Closely Related Company
• Move the time slot for the board meetings, either just for the Sept
• Naming Noirin Plunkett as Assistant Treasurer.
• Needs, outlook, and plans for legal resources in general.
• New VP Data Privacy to serve at the direction of the President
• Normalisation of document location
• OSI Affiliate
• Open Forum Europe
• Outsource bookkeeping
• Paid support for other areas and impact on fundraising
• Patent FAQ
• Patent clause FAQ
• Plan for creating an annual report for fy1999
• Policies for Foundation internal venues
• President and EVP Discussion on Operations
• Process for restoring emeritus members
• Project Reporting Improvement Pilots
• Project Support
• Project web site checks failing
• Propose ApacheCon EU 2019 for October 22-24 in Berlin produced by NewThinking
• Public Policy
• Public Policy Position
• Public statement about Harmony
• Public statement about Oracle's decision on the TCK's FOU
• Publicize board-sanctioned list of services available to projects
• Publishing of vote records
• Ratify /board/policies page
• Reboot the Apache MADlib Project PMC
• Rebranding
• Recent Resignations
• Regulatory Developments
• Remove Joe Schaefer from HTTP Server PMC
• Remove Marko Rodriguez from TinkerPop PMC
• Rename pmc lists to private
• Report about Logo discussions
• Reporting
• Request from IBM to make a BSF project within Jakarta
• Responsible AI
• Responsible AI Initiative
• Retain counsel to review our 501(c)3 legal status
• Returning the J2EE TCK due to NOTICE issues
• Review /board/policies page for use
• Review Apache Project Branding Guidelines
• Review F2F outcomes and recommendations
• Review expense accounting categories
• Revisit officer appointments
• Revoke Tetsuya Kitahata's Access and Privileges
• Revoke an ASF Member's Access and Privileges
• Role of infrastructure
• Roy T. Fielding resignation from Board of Directors
• Schedule for regular meetings
• Scheduling of officer appointments
• Second Assistant Treasurer Proposal
• Second members meeting in 2022
• Select a replacement for VP, Legal
• Set Time and Place of next board meeting in Atlanta.
• Set deadline for receipt of OSI Affiliate Agreement.
• Should we join Eclipse Foundation as an Associate Member?
• Simplifying key mailing list moderation
• Software Foundation Code of Conduct
• Soliciting strategic officer feedback
• Sponsorship of ASF Hackathon Europe 2008
• Statement of Expectation of Conduct of Board Members
• Status of Infrastructure Lead
• Status of TCK J2EE license
• Status of formal response to JBoss
• Status of proposed CLAs
• Supplemental report about the Logo process
• Supporting commentary for creating Apache JAMES
• Synchronous meeting to kick off 5-year plan refresh
• Terminate office of VP, Jakarta EE Relations
• The Board's 2018 vision statement
• The Maven Foundation
• Trademark attributions on web pages
• Trademark management status briefing VP, Brand Management
• Treasurer and Assistant Treasurer Appointments
• Update the Legal Affairs PMC Based on Opt-In Request
• Use of the Board communications channels
• Verify Daniel's payments are setup correctly for Nov 1
• Vice Chairman role
• What is the scope of applicability for our Code of Conduct?
• What to do with the Pineapple fund?
• When to schedule next board meeting. Is Sept 19th too soon?
• [Executive Session] Appoint Board Chair and Vice Chair
• [Executive Session] Appoint Executive Vice President
• [Executive Session] Fundraising
• www.eclipselabs.org is neat. can we get one?

Other Agenda Items

• Action Items
• Adopting a well-known COI policy
• Announcements
• Appoint Assistant Treasurer
• Appoint Board Chair and Vice Chair
• Board Calendar
• Conferences and ConCom
• Discussion Items
• Discussion of a name change
• Do we need an officer for Jakarta EE?
• Election of Board Chair and Vice Chair
• Executive Officer Appointments
• Executive Session
• New Business
• Officer Positions
• Regular Meeting Schedule
• Schedule the annual members meeting
• Unfinished Business
• Visibility of CLAs
• VP Data Privacy